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How to communicate effectively

By April 26, 2023May 3rd, 2023Blog, Business, Career, Leadership
Communicate effectively

When you communicate effectively your message is clearly understood and your purpose noticed. Professional women commonly find obstacles when they’re trying to have their voices heard. They are frequently interrupted in meetings, receive pushback or are ignored when they propose ideas and solutions.  This presents too often and until the environment improves, we will continue having these inequalities. Here are some action steps to show you how to communicate effectively.

Be Concise

Women are more likely to stumble and have trouble finding the right words to express what they want to say, especially if there is a chance of conflict.  A good way to communicate effectively is to be concise. Avoid going in circles looking for the right words out of fear of hurting the other person’s feelings.

When it is your turn to present your facts it is better to state your main point first. Then, elaborate as necessary to make things clear.  This helps you get people’s attention right away rather than having to fight for their time.  It also decreases the chance of being interrupted since you’ll have the attention of the person with whom you are having a conversation.

 

You’ll benefit from using short sentences and eliminating unnecessary words and phrases.  Filler words such as “um, ah, like”, do not add context and give the impression that you lack confidence or knowledge.  A better option is to have transition expressions ready. 

Be concise to deliver your message clearly and decrease the risk of conflict.  You’ll also have less chance of being misunderstood or having your message drowned out.

Be Credible

Bringing to the conversation cohesive ideas with supportive facts is a good way to show credibility.  Evidence helps support a strong point of view making it more likely to be accepted.  The more credible you are, the more trust you inspire in those around you.  This leads them to see you as someone who is knowledgeable, well prepared and confident.

It is a good practice to show up early and come to meetings prepared.  Organize your thoughts and present persuasive ideas that support your views together with objective evidence. Take notes and refer to them if necessary so that you don’t lose track of the message you want to convey.

Be Compelling

Compelling people earn others’ attention, respect, and admiration. A compelling argument convinces others to take action rather than creating chaos.

Make your stories compelling by being specific rather than using broad tangential stories. Try to understand the other person’s point of view, and appeal to their logical and rational thoughts.

Keep your arguments simple, emphasize important points, and deliver your ideas calmly.  Yelling, crying, and talking over people are less effective when you need the other person to listen to you.

Get your point across by appealing to reason and peoples’ values.  It is easier to make your argument relevant when you understand how people think and what is important to them.

Also, understand the impact your argument will have long term.  By knowing that the decisions made following your argument have an impact in those involved in the decision-making process, you show understanding of the importance of your words an actions.  People respect those who have a true interest in others’ well-being and for whom it is important to make a positive difference.

Listen!

One of the best ways to communicate effectively is to be a good listener. A good part of your communication should be spent listening attentively and with the intention to understand the other person.

Nobody likes to spend their time with someone who only talks about themselves.  We’ve all been there in one way or another. Whether it is that person who always makes other people’s stories about themselves, or the one who cannot put themselves in other’s place, you’ll quickly notice that these behaviors drive people away and soon you’ll be avoiding them too.

People can tell when you are not really paying attention. On the other hand, when you actively listen to what someone is saying, your body language will show that you are present and invested in them at that moment.  People are attracted to those who care about them.  You can see how this is already more interesting, right?

Use muscular language

Muscular language refers to the use of language that is precise and shows you take ownership and are accountable  of your opinions.  It is also described as active or authoritative language. In other words, all these terms mean to be assertive.

This type of language is more direct and does not leave much room for interpretation when you state what you want to say. It may have embedded commands that let others know what are the steps to take.  Muscular language can turn the conversation towards a more productive direction because your message is clearly expressed and people feel guided towards a common purpose.

 

About Dr.Landrau

Dr. Carmen W. Landrau is a keynote speaker in Houston, TX. She works with organizations focused on retaining women in the workforce and promoting them to executive levels. Her talks about leadership and women’s empowerment, show professional women how to work on their mindset to obtain visibility and recognition to become phenomenal leaders in their industry. 

Invite Dr. Landrau to speak at your event by sending a direct message to drlandrau.com/contact. Check her social media pages on LinkedIn, Instagram, Youtube, and Facebook .

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